Kentuckiana Subcommittee Minutes

Want to spend money by June 30, 2001
On our plate for next fiscal year: Training of special collections librarians - how to use it and how to enter data. Local implementation Dealing with outsourcing contract Eric would like to have IFB contract by early 2000-2001 FY
Institutional objections to sending original materials: Shipping - security Handling - security Being out of the building - inaccessibility, loss of control
Some institutions may be willing to send originals some may not.
Can we distinguish levels of original material?
Material preparation will be a work load for institutions
RFP Write RFP for microfilm only Write another for originals
To send out film there should be benchmarks for film quality Formula for frames (1000/roll) Eric & Mary Margaret working on check list for quality - will run past Becky Ryder, also Charles Robb
Phase III Newspapers - OCR scanning Becky's books
Mary Margaret's group looking for gaps in content. If you have an image or something. Based on collection survey. Both topical and geographical (where the collections are in Ky) coverage have gaps. Specs
Can get hard copy on an institution by institution metadata item level when reasonable
Might also mention Jeff Suchanek provided Mary Margaret Bell with a more extensive list of microfilm held by UK.

Thanks to Clara Keyes for notes.

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