Virtual Library Advisory Committee

Bylaws
KENTUCKY VIRTUAL UNIVERSITY
LIBRARY ADVISORY COMMITTEE

The Kentucky Virtual University (KYVU), a program of the Council on Postsecondary Education (CPE), hereby establishes a Virtual Library Advisory Committee.

Article I - Name

The name of this organization is the Virtual Library Advisory Committee here-in-after referred to as VLAC.

Article II - Charge

The charge of the VLAC is to advise the Kentucky Commonwealth Virtual Library (KYVL) on policies and programs that are needed to improve information services to KYVU and Kentucky citizens at large.

Article III - Membership

A. Membership

The VLAC shall consist of sixteen (16) institutional members, with twelve (12) regular, voting members and four (4) non-voting members to represent the following communities of interest:

  1. Public Institutions: five (5) representatives to include:

  2. Private, independent colleges: one (1) representative selected by the Association of Independent Kentucky Colleges and Universities (AIKCU).

  3. Elementary and Secondary Education: two (2) representatives to include:

  4. State and Public Libraries: two (2) representatives to include:

  5. Special libraries: one (1) representative selected by the Special Library Section of Kentucky Library Association
  6. Kentucky Library Network: one (1) representative selected by the Board

  7. Council on Postsecondary Education and the Kentucky Commonwealth Virtual University: two (2) representative as non-voting members to include:

  8. Other affiliated groups: two (2) representatives selected by the Postsecondary Education Technology Advisory Group (PETAC) to serve as non-voting members.

B. Duration of Membership

The term is 3 years, commencing on July 1, 2000. Initial representatives will be assigned staggered terms of one, two and three years by lot. The initial appointments will be replaced with full 3-year terms.

C. Officers

The Chair and Vice-chair/chair-elect shall be elected by the Committee at the first meeting for a term of one (1) year, beginning with the July 1, 2000 meeting.

The Chair shall appoint a secretary to record the minutes of each meeting

Article IV - Work Groups

Work groups shall be designated by the KYVL Director in consultation with the VLAC to provide support for KYVL programs and services. Some shall be ad hoc in nature.

Work groups shall generally reflect the composition of the VLAC to represent all user communities.

Article V - Meetings

The VLAC shall meet at least 6 times a year. The Chair will set the meeting dates and agenda in consultation with the KYVL Director. Any member may submit agenda items.

The minutes shall be taken by a secretary assigned by the Chair which shall be sent to KYVL for posting on the KYVL website.

Members must assign alternates if unable to attend committee meetings

Article VI - KYVL Responsibilities

The Director of the KYVL shall serve as the principal staff liaison between the VLAC and the KYVU. Duties will include, but are not limited to, the following:

  1. Make regular KYVL progress reports for VLAC meetings.
  2. Facilitate meeting arrangements.
  3. Communicate appropriate issues and concerns to KYVU/CPE.

Revision: June 19, 2000

This page was last updated June 22, 2000.

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