Steering Committee Minutes

Present: Jim Nelson (Chair), Tari Keller (for Paul Willis), Perry Bratcher, Fran Davis, Roberta Kirby (for Karen McDaniel), Judy Burdine, Diane Nichols (for Hannelore Rader), Michael Dailey (for Diane Culbertson), Kathleen Bryson, Elsie Pritchard (for Larry Besant), Lee Van Orsdell, Bill Hansen, Mike Binder
Guests: Beth Kraemer, Paul Fuller, David Horvath Absent: David Ballard, Jackie Calvert, Coy Harmon

1. KCVL Report:

1.1. Visit from the National Library of Australia: The visit was mutually beneficial as both NLA and KCVL are using the OCLC SiteSearch as the platform and have similar issues in working with multi-type libraries.

1.2. Marketing: The KCVU Marketing is conducting a statewide survey on KCVU programs. A baseline awareness for KCVL will be established through this process so that we can assess how we progress in serving the state. A consulting firm is being sought to help formulate a marketing plan.

1.3. Courier Bid: The bid will close Feb. 22 and the evaluation will start following that. The plan is to have it in place this summer.

1.4. Britannica: A formal evaluation process is in place. The Collections Subcommittee will have a recommendation for the March 10 meeting.

1.5. Digital Library: We are in the process of sending finding aids out to APEX. Invitation for Bids are being worked on for scanning.

1.6. Training: The staff will conduct 2 sets of training sessions a year, one in spring and one in fall.

2. Restructuring and Contribution Scheme:

Jim reported on the progress being made by the small group assigned to work on the committee restructuring and database contribution scheme:

2.1. Restructuring: The group went over the draft written by Jim, Dennis, and Miko. Dennis explained that KCVL is an arm of CPE/KCVU and that some policies can be run through DLAC if needed. The goup revised the draft and suggested to send the version out to the whole commitee. The small group will meet again at 10:00 in CPE Meeting Room A before the Steering Committee meeting on March 10.

2.2. Contribution Scheme: The group consensed to review the basis for the KLN scheme, extend that to new players, and come up with a new scheme to achieve equitability and expansibility. Three people were designated to work on this and report back to the small group. They are Charelene Davis, Bill Hansen, and Norma Northern (who is assuming the position of Director of Finance for KCVU March 1).

3. KCVL Gateway Server Management:

Miko Introduced Beth Kraemer, U of Ky, who will be taking over the management work for the server. Susan and Beth will work together for the phase 2 of the SiteSearch implementation: resource sharing and digital library.

4. Database Usage Report:

Miko asked the committee if KCVL should post database usage statistics on the web. The consensus is to post stats by user communities only. The individual library's usage reports will be sent to libraries. Miko is still working with both EBSCO and OCLC on a clean format for these before posting them.

5. Subcommittee Reports:

5.1. Technology: Tari reported on the funding requests for one- time cost items that have been recommended by the group: 1. Certification training for hub technical personnel; 2. Citation server so libraries can have hooks to holdings. Miko stated that only one-time cost items will be considered. In case of citation server, the libraries will have to pay for the ongoing maintenance cost. Diane spoke about the need for a dedicated Endeavor coordinator for our consortium, an issue Jane Burke raised with Hannelore. Miko stated that she will carve out her time to be the more hands-on coordinator.

5.2. Collections: The 3 co-chairs (Charlene Davis, David Horvath, & Diane Culbertson) sent a written report to the committee on the official evaluation process for Britannica. David asked for help in encouraging librarians to participate in this process in order to get a meaningful result.

6. Next Meeting: March 10, Friday, 1:00 - 4:00, CPE Meeting Room A

Last Updated: 2/29/99

I Need Help | Toll free help: 1-877-740-4357 | Search the KYVL Website | Information Skills Tutorial | Comments/Suggestions

© Kentucky Virtual Library, 1024 Capital Center Dr. Suite 210, Frankfort, KY 40601
Phone: 502-573-1555, Fax: 502-573-1031