Steering Committee Minutes

CVL Steering Committee Meeting
December 18, Friday, 1998 1:00 - 4:00 p.m.
KIRM Conference Room

PRESENT: Jim Nelson (Chair), Tari Keller (for Paul Willis), Fran Davis, Charlene Davis, Larry Besant, Judy Burdine, Karen McDaniel, Weiling Liu (for Hannelore Rader), Dave Ballard, Kathleen Bryson, Jackie White, Marian Winner, Dennis Taulbee, Bill Hansen, Paul Fuller, Mike Binder, Miko Pattie

ABSENT: Jackie Calvert, Coy Harmon, Marcia Myers

1. Marketing/Publicity for CVL:

Jim proposed to have a group chaired by Judy Burdine to take on the task of marketing/publicizing the CVL. This task is critical to our program as we need to build a solid support base to sustain CVL. Members agreed that this needed to be a standing subcommittee. Dennis reported that there was a discussion on hiring a consulting firm to handle the CVU marketing and that this CVL group needed to work in concert with that effort. There will be an official roll out of CVU between May and August of 1999. Jim asked for recommendations from members on nominations for this group. These could be library development staff or campus development staff. Nominations should go to Jim before Jan. 8, our next meeting.

2. CVL Timelines:

Miko distributed the composite timeline for CVL and reviewed each timeline with the group:

1. RFPs -- RFPs for databases and courier service are still being worked on and will be sent to State Purchasing in January. This process might delay our implementation. Larry suggested for us to change the intended implementation date from April to August. All agreed that we should wait until contracts are ready so we can better project the date.
2. Tutorials -- Miko mentioned that Information Literacy Subcommittee proposed to use the CVU Web-based courseware for the interactive tutorial. The licensing of the software might limit the use of the tutorial to the CVU students. This issue will be raised with the contractor.
3. Endeavor/Voyager contract -- Dennis reported that Kathryn Lyles from Purchasing, Dennis and Miko met with Jane Burke and Kirk Markus on Nov. 25. Discussions were based on the UofL's contract, our planned schedule for implementation, optional products of statewide interest, and server readiness. Jane will send us a draft proposal. Larry proposed to add the MOA and the Steering Committee to the Endeavor timeline.
4. Digitizing -- Miko reported that consultant(s) will be contracted to advise us on the database design, standards, scope scaling, workflow, etc. and that a project manager will also be needed to work with the consultant. Both the Kentuckiana and Government Information Access subcommittees are currently working on RFPs for these. Mike asked how institutions' digitizing projects should proceed. Miko stated that this statewide initiative will be able to establish standards so other projects can adopt them. The goal is to make all digitized collections accessible seamlessly to all users.
3. Communications:

As we proceed to implementation stage, keeping up with what's going on will be taxing. Larry proposed to have a calendar for important dates for CVU/CVL. Dennis will take this to Larry Fowler.

4. Budget:

Charlene presented the usage and fee data for the current KLN FirstSearch project. Members agreed that all CPE and public libraries should contribute and that the current fee structure should be used to assess non-participants. The question was raised if KCTCS libraries can afford to pay. Dennis will check if a central funding approach would be viable.

5. CVU CEO Search:

Jim reported on the search process and status for the CVU CEO. There were 2 candidates that came in last week for interview: Mary Beth Susman from Colorado Electronic Community College and Michael Staman from the University System of Georgia. Both Marian and Larry participated in the ITV interviews and reported on their reactions.

6. KLN Transition:

Bill stated that there should be one single entity in KY to channel resources and that it is logical to converge KLN and CVL. Larry expressed the concern that the Steering Committee was not consulted in this transition plan. Members agreed that the KLN membership meeting should be used to build KLN and CVL together.

7. Chair for Technology Subcommittee:

Coy has requested to have Paul ask Tari Keller to chair the CVL Technology Subcommittee during his 6-month sabbatical. Tari has agreed to do so.

8. Subcommittee Reports:
1. Collections -- Marian reported on the RFP status. The question was raised if we should pursue contracting via institutions to speed it up. We might have credibility problem if we can't produce in time. Dennis stated that he will work with Purchasing and whoever is appropriate to speed this up.
2. Technology -- Tari reported on their recommendations on workstations (to get high end workstations) and will be working on allocation proposal. It was proposed that the Chair should be a member of the CVU Technology Work Group to facilitate communication.
3. Document Delivery -- Mike reported on the status on courier service RFP and Ariel software/hardware.

He also raised the question on the group to work on the web design. The Technology Subcom. will take it.

4. Government Information Access -- Larry reported on the status of RFPs for consultant(s) and project

This page was last updated December 23, 1998.

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