Steering Committee Minutes

Present: Jim Nelson (Chair), Paul Willis, Kathleen Bryson, Larry Besant, Roberta Kirby (for Marcia Myers), Marian Winner, Jackie Calvert, Fran Davis, Jackie White, Karen McDaniel, Dave Ballard, Bill Hansen, Mike Binder,Tari Keller, Paul Fuller, Charlene Davis

Absent: Judith Burdine, Coy Harmon, Hannelore Rader, Dennis Taulbee

1. Miko's Report:

1.1. REP Status: Both the database and the ground courier RFPs have just been sent out through Purchasing.

1.2. Workstations for SAALCK and Ariel: Letters for both will be sent out soon so the purchase can proceed.

1.3. Endeavor: Training sessions are being scheduled. Service Level Agreement is still being revised.

1.4. May Groundbreaking Event: KCVL will get some time slots during this event. Miko is working with Ruth and Mary Beth on details.

1.5. Gateway Server: Tari and the Technology Subcommittee are working hard to get this server up. See Tari's report for details.

1.6. KCVL Logo and URL: Miko showed the group 3 logo candidates and all agreed the ribbon one being the best design. Via KTLN, both Paul and Tari were able to participate in this selection process. Miko is applying for the URL: kcvl.org.

2. Marketing Subcommittee:

Judy asked Miko to ask for input on the May Event: How should we ask libraries to host local events to help publicize the groundbreaking of KCVU and KCVL? All agreed that all types of libraries should participate. Miko will work with Marketing in getting invitations and info out.

3. KCVL Decision-making Process -- Larry:

Larry raised the question as how the decisions are being made for KCVL. Some members stated that the subcommittees, appointed by the Steering Committee and chaired by Steering Committee members, are delegated to make recommendations to the KCVL Director. Larry is concerned about the process of website design and asked for clarification of the group involved in it. Jim thought the Technology Subcom. has been delegated to doing this. He reminded the group that the Steering Committee is an advisory group, not a decision-making group.

4. Subcommittee Reports:

4.1. Technology: Tari reported that there is a WebZ team working on project planning. They are working to have a preliminary website up with links for the May Event.    It is difficult to project network traffic to give this server a stress test. We will use some local data and FirstSearch stats for a base line.

4.2. Document Delivery: Mike reported that the Service Level Agreement for DD is being worked on. The group will work on the orientation session and training materials once the vendor is selected.

4.3. Collections: Marian explained the composition of the evaluation team and the negotiation team and how these teams will get ready to review the responses.

5. Next Meeting: May 17, Monday, at the KCVL Groundbreaking after dinner.