COMMONWEALTH VIRTUAL LIBRARY
CVL TECHNOLOGY SUBCOMMITTEE MEETING ON ENDEAVOR
Sept. 18, 11:30 - 1:30
KIRM Conference Room, Frankfort
PRESENT: Coy Harmon (Chair), Mike Binder, Perry Bratcher, Angela Davig, Charlene Davis, Paul Fuller, Tari Keller, Roberta Kirby, Karen McDaniel, Jim Nelson, Miko Pattie, Elsie Pritchard, Nelda Sims, Dennis Taulbee, Marian Winner
ABSENT: Bob Glass, Marie Liang, Weiling Liu
GUESTS: Chuck Anderson, Doyle Friskney, Dave King, Elaine Moore, Ken Walker
The Chair called for brief introductions of all present.
Ken presented CPE's position on the Endeavor budget proposal. In view of the fact that Endeavor is deemed a good solution and that CVL Steering Committee has yet to come up with a consensus on how best to implement Endeavor statewide and how best for CVL funding to support such a plan, a $500K is set up to serve as a place holder in the CVL budget proposal. We are still in the process of gathering information from other statewide sites and one-time/ongoing cost information from both Endeavor and CVU Technology Work Group. Based on economic and technical factors, CPE's position is:
2.1. It is not appropriate to support stand-alone systems;
2.2. CPE is leaning towards a 2-server solution;
2.3. CVL has an option to take this off the table. The current CVU budget is not structurally sound and the CVU faculty development needs more funding. The $500K will help.
Coy stated that the CVL Steering Committee's position on this issue is still valid and that the CVL Technology Subcommittee has the authority to make a recommendation. Jim suggested that the Steering Committee can call a special meeting on this. Doyle stated that the CVU Technology Work Group has not taken a vote on this issue and inquired if DLAC will accept more than 1 solution. He believed that, in a client server environment, data should be moved as close to users as possible. Roberta stated that it is not stand-alone systems that we have to have; it is that we need to look at where we are going. Elsie advocated for us not to lock ourselves into this now but to let libraries have some leeway to migrate in 3 years. Angela emphasized that the Y2K issues will require some libraries to migrate in a timely fashion. Chuck proposed to have WKU serve as a pilot site for UofL's server if a 2-server solution is to be used. Dennis warned that we are losing time as we deliberate and a consensus will need to be reached before long as DLAC will approve CVU/CVL budget at its Oct. 22 meeting. Coy expressed his concern about CPE's changing position and that libraries have consensus that Endeavor is the system of choice relevant to CPE funding, that multiple servers are preferred, and that incentives need to be given to libraries migrating to Endeavor. Chuck proposed for us to go back to the Work Group's original proposal: libraries going to Endeavor be funded for clients and conversion, and, libraries going to central servers be funded not only for clients and conversion but also for software. Tari proposed to incent clients and let libraries decide if they opt for sharing servers. Chuck stated that we need to have a win-win proposal. Dennis stressed that the incentive ought to reflect the appropriate behavior we want to model, i.e., collaborative not proprietary. Ken was concerned about the different software versions the CVU students will face if institutions don't keep up with updates. All agreed that a service-level agreement with the penalty clause of CPE's discontinuing financial support will work. Refining cost figures for both one-time and recurring for server sites will still be needed in order to come up with a proposal. Coy will articulate our consensus and send to members for comments.
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