Technology Subcommittee Minutes

Meeting began at 10:00 A.M. Present: Perry Bratcher (NKU), Angela Davig (KSU), Gary Flanagan (MoSU), Paul Fuller (KCTCS), Bob Glass (Centre), Tari Keller (UK, Chair), Roberta Kirby (EKU), Nancy Lewis (KSU), Weiling Liu (U of L), Cindy Page (U of L), Elsie Pritchard (MoSU), Nelda Sims (WKU).

PC Minimum Requirements. Members discussed the advisability of lowering the PC minimum requirements, to allow more flexibility in purchasing. It was decided to leave the original requirements in place. Changing the requirement would require another approval by the Steering Committee, since they had already approved the original recommendation. Some members also felt that library needs and the marketplace were changing so fast that lowering the requirements would not be a good idea.

PC Purchasing. Libraries are currently expected to order and pay for PCs, then submit invoices to CVL for reimbursement. The first allotment of funds will be available in March, and the second in July. Some members said that funds would not be available locally to pay for PCs at this point in the fiscal year. Tari Keller will ask Miko Pattie if some other arrangement could be made, so that libraries would not have to pay directly.

Public Vs Staff PCs. The draft MOA for distribution of PC funds is now more liberal in allowing use of PCs for staff access in support of CVL. Members agreed that the change was necessary and advisable.

Endeavor Contract. The contract is still being revised and remains unsigned. Roberta Kirby said that EKU must migrate by October 1999. Elsie Pritchard said that Morehead does not want to come up on a new system after the start of the fall 1999 semester, and would rather wait until spring 2000 if contract delays force a fall startup. After a discussion of the procedure to be used for issuing a purchase order for Voyager, Tari Keller said she would ask CVL to clarify how this is to be handled.

Voyager User Group Meeting. Several members plan to attend the Voyager Users Group Meeting in April. Kirk Markus has agreed to send registration packets to those who request them, even though the contract has not yet been signed.

Voyager Training. According to Elsie Pritchard, Miko Pattie has confirmed that CVL will not pay for travel expenses for institutions sending staff to Des Plaines for the mandatory orientation session (for profiling). Weiling Liu and Cindy Page advised the group that Endeavor might be willing to send a team to Kentucky to conduct orientation at a site or sites in the state. Tari Keller will talk to Miko Pattie about including something about this in the contract. She will also find out where the on-site group training (functionality) will be held. Several libraries have facilities.

Voyager Planning Issues. Weiling Liu and Cindy Page presented a very useful overview of planning issues, based on their experiences with the Voyager migration. Weiling distributed a flowchart illustrating the overall structure of Voyager. She noted that U of L does not have the telnet client available at this time.

The Subcommittee discussed the possibility of having a "CVL" domain name for Voyager, instead of using UK and U of L domain names. Tari will investigate this.

Cindy Page distributed a handout showing U of L's profile for item location and type mapping. She and Weiling suggested that libraries not plan to change their profile after migration.