Collections Subcommittee Minutes

ABSENT: Bonnie Cox, Laura Sullivan

1. Introduction:

Marian introduced 2 new members: Bill Garnar from Louisville Free Public Library replacing Charlie Brown and Sheree Williams from Jefferson Community College replacing Fran Davis.

2. Update on Funding:

Marian updated members on the CVL funding issue based on the Steering Committee's Planning & Policy Subcommittee meeting on 7/20. Our request of $3M on recurring basis is more than what CVU can support, and thus, it will require a strategy to assure full implementation of CVL. The Steering Committee will address this issue in the afternoon meeting.

3. Prioritized Database Lists:

The overall list and subject list compiled by Miko were examined and discussed. It was decided to delete the almanac from the subject list as World Almanac is available from FirstSearch and to add a note indicating that the list reflects content only and further evaluation will help deciding how this content is to be delivered. Miko will revise the subject list and Marian will ask for the approval from the Steering Committee.

4. Evaluation Process:

The small working group is to work on the vendor evaluation form after tomorrow's NCLIVE talk. The evaluation process will continue until the vendors are selected. Members can still submit completed forms and Miko will work on the form at the CVL website.

5. Contract Negotiations:

Judith asked how the CVL contract negotiations are going to be conducted. It looks like the CPE will serve as the legal entity for CVU and CVL until a new structure is put into place.

6. KLN FirstSearch Contract:

Charlene reported that a quarterly update of the existing KLN contract for FS will be available for us as we deliberate on the CVL database access.

7. NCLIVE:

Issues that the group wants Amy Dykeman and Larry Alford of NCLIVE to address are: 1) Vendor presentation: Were the issues adequate? Did the format work? What would they do differently? 2) Vendor evaluation criteria 3) Number of vendors invited 4) Contract negotiations 5) k-12 involvement

8. EBSCO third-party databases:

It was decided that we will test EBSCO's 3rd-party databases that are included in our list as well.

9. Vendor Presentation:

We would like to schedule our vendor presentations in conjunction with the Sept. Steering Committee meeting. As that date hasn't been set, the dates will be announced via this minutes later. ( The Steering Comm. will meet as originally scheduled on Sept. 4. Our dates for vendor presentations will then be Sept. 3, Thursday, at KDLA, and Sept. 4, Friday, a.m., at CPE.) The small group will send the draft invitation letter out to members to comment on August 7 and the responses are due back by August 14 so that invitations can go out in mid August.