Collections Subcommittee Minutes

PRESENT: Ken Barksdale, James Burgett, Jackie Calvert, Charlene Davis, Bill Garner, David Horvath, David King, Marvin Leavy, Elaine Moore, Carol Nutter, Miko Pattie, Sheila Stuckey, Jackie White, Sheree Williams, Marian Winner

ABSENT: Susan Dunman, Catherine Reilender, Laura Sullivan

M Winner called the meeting to order at 10:15 a.m.

1. Report on ICOLC Meeting: Larry Besant

Larry reported on his attendance at the recent meeting of the International Coalition of Library Consortia (ICOLC). Conferences generally consist of vendor presentations (OCLC, HighWire, PsychInfo, UMI-Dow Jones, NetLibrary.com, INSPEC, Elsevier Science-direct) and various discussion group meetings (Evaluating services, Document Delivery, Multi-type Libraries, etc).

He mentioned a recent example of multi-consortial arrangements as a means of gaining leverage with difficult database producers and vendors and pointed out SOLINET's significant role in facilitating this type of consortia cooperation.

He was impressed by the potential usefulness of ICOLC and recommends participating in future activities.

2. CVL Budget:

Miko distributed a revised CVL budget, which included a cut of $700,000 in the funding for databases, and explained the changes that had been made to make the current version a sounder budget.

She also handed out a list of databases with prices derived from vendor presentation literature.

3. CVU Pilot Projects:

M Winner announced the ten pilot projects that had been approved by CPE on 10/22/98.

The committee addressed the need to prioritize the non-foundation databases and decided that preference should be given to those that supported CVU pilot projects. To ascertain which of the databases are most applicable to a given project, individual members of the committee will consult with those who proposed the project and/or those on campus who work in the subject area covered by the pilot projects or both. Miko will send info on project contact persons via listserv. Discussion of the findings will take place over the CVL listserv.

4. Collections Timeline:

M. Pattie distributed copies of the CVL-Collections Timeline. The committee made minor revisions to several of the dates for the various phases of the CVL project.

5. Draft RFP Review and Revision:

David King led the committee through a section-by-section review and revision of the draft request for proposal. Miko and David will make the suggested revisions and prepare the version to be submitted to the Steering Committee and Purchasing around mid-November.

6. Next Meeting:

This page was last updated on October 27, 1998.

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