CVL Collections Subcommittee Meeting
December 2, 1998, 10:00-12:00 p.m.
CPE Conference Room, Frankfort, KY
PRESENT: Marian Winner, Chair Jackie Calvert; Jackie White; Elaine Moore; Bill Garner; David Horvath; Marv Leavy; James Burgett; Carol Nutter; Sheila Stuckey; Dave King; Sheree Williams; Charlene Davis; Miko Pattie
ABSENT: Ken Barksdale; Susan Dunman; Laura Sullivan
Marian Winner called the meeting to order at 10 a.m.
1. Review and further revision of the RFP
There was agreement that the RFP should be completed before the CVU Steering Committee meeting on December 18.
Dave King led the subcommittee in an extended discussion and review of the revised RFP pointing out key sections and major changes to the previous document.
2. General:
List of desired databases must again be provided to vendors in a generic form since there are few if any single source vendors for many of the databases. If there are single source vendors for an element, documentation from a third party source must be included in RFP. This documentation would include any accreditation requirements.
Language of the RFP must be made consistent in the use of shall, should and imperatives that indicate required or desirable elements.
Evaluation percentages were changed based on the Report by the Work Group on the RFP Evaluation Instrument. This report will be revised and discussed again at our next meeting.
It is very important to complete the RFP as soon as possible because of expected delays in State Purchasing.
NEXT MEETING: Tentatively set for January 8, 10:00-Noon.
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