Kentuckiana Subcommittee Minutes

COMMONWEALTH VIRTUAL LIBRARY

CVL Kentuckiana Collections Subcommittee Meeting
September 22, 1998
CPE Board Room, Frankfort, KY

PRESENT: Marcia Myers (Chair), Mary Margaret Bell, Clara Keyes, Nancy Lewis, Laurie MacKellar, Miko Pattie, Margaret Roberts, Sue Lynn Stone

ABSENT: Ernie Bailey, Jim Powers, Weston Thompson, Shannon Wilson

1. Subcommittee Membership:

Marcia explained the groups that have worked on this component before: SAALCK Digital Library Project and NHPRC Grant Proposal. The group decided to add Bill Richardson, KDLA, Mary Winter, Kentucky Historical Society, and Jim Holmberg, Filson Club. Members made brief introductions.

2. CVL Budget Proposal:

Miko distributed and explained the CVL budget proposal from the CVL Steering Committee and that submitted by CPE for DLAC's 9/14/98 meeting. The budget for Kentuckiana Collections is intact from what we proposed originally. With some revisions upcoming, the CVU/CVL budget will be presented to DLAC on October 22 and the Council on Nov. 9 for formal approval. Even though this is a biennium budget proposal, the 1998/99 budget will be the only one to be approved in Nov. as we are expecting to have the CVU CEO in place to work on the 99/00 budget.

3. Liaison with the CVL Government Information Access Subcommittee:

As the digitizing of state publications under the CVL Government Information Access Subcommittee will share the budget and plan with this group, Marcia assigned Clara to be the contact person as her director, Larry Besant, is the Chair of the GIA Subcommittee. Bill Richardson is on both groups and will serve as a liaison as well.

4. NHPRC Grant:

Marcia has been notified that our NHPRC grant proposal for digitizing primary source materials will be funded. She is expecting to have something in writing sometime soon. We asked for $37,231 for a planning grant. It is possible that we might get $35,000. Marcia explained what this fund will provide: replacement for both project coordinators: Clara and Mary Margaret, a consultant to initiate collection surveys and training. This project will be integrated into the CVL project and serve as the platform to broaden the coverage to private institutions, public libraries, school libraries, and special libraries.

5. Phased Implementation Plan:

Clara described the plan that was established by the SAALCK Kentuckiana Collections Work Group. The plan contains 19 tasks, including establishing collection selection criteria, standards for images, mark-up and metadata, hardware and software selection and purchase, training, database design and development, data storage and maintenance, prioritized target collections, workflow design, and an implementation schedule. As the NHPRC addresses only primary source materials, we will need to broaden it to rare books for CVL. The need to have another consultant who has the knowledge of best practices and can walk us through this process was discussed. SOLINET might also be considered as a source in view of their involvement with Montecello project and GALILEO's digitizing project. Margaret suggested to use KTLN for meetings and training if needed.

6. Next Meeting:

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