Steering Committee Minutes

Present: Jim Nelson (Chair), Coy Harmon, Jackie Calvert, Fran Davis, Hannelore Rader, Perry Bratcher, Roberta Kirby (for Karen McDaniel), Judy Burdine, Kathleen Bryson, Barby Hardy (for Diane Culbertson), Paul Willis, Bill Hansen, Dave Ballard, Larry Besant, Margaret (for Lee Van Orsdel), Mike Binder, Dennis Taulbee, Miko Pattie, Paul Fuller, Charlene Davis, Tari Keller

1. KCVL Reports:

1.1. KCVL Fact Sheet: Miko distributed a KCVL fact sheet that she compiled for CPE.

1.2. Name Change: KCVL will become KVL once the official announcement is made by KCVU Marketing this spring. The URL will be www.kyvl.org. The users will have access either way until a cutover later.

1.3. Chronology Area on Website: This now contains monthly database usage statistics and KCVL activites.

1.4. Databases: We have subscription-based Britannica free for 4 months and will decide if we want to enter into paid status by end of March. The Collections Subcommittee will be doing the evaluation.

1.5. Courier Bid: The bid will be released Feb. 1 and we hope to have the service in place this summer.

1.6. Kentuckiana Digital Library: The 3 consultants have visited us and the group is working on sending finding aids out to APEX for digitization. David Seaman is helping us with the RFP for the imaging project.

1.7. The National Library of Australia is coming to visit us Jan. 21. They want to learn from us how we provide database acces statewide and how we use the OCLC SiteSearch.

2. Restructuring Steering Committee:

The Committee discussed the relationship among KCVL, KCVU, CPE, and DLAC and the composition of the small group that will be working on recommendations on restructuring. The consensus is to have this small group reflect all user communities and to have this group tackle the database contribution scheme as well. Jim will have the group together to start working on this.

3. Subcommittee Reports:

The Committee would like to know more about what's going on in subcommittees. It was proposed that chairs send updates and meeting agendas to the Committee. Tari reported that the Technology Subcommittee is working on Endeavor communication plan. Charlene reported on the problem of inadequate IPs GOT has. More than 40 public libraries are associated with the state network and are experiencing identity problems. Hannelore reminded all of the complexities we have in providing statewide access. Coy reminded us of the problems with various levels of "full text". All of these require educating our stakeholders.

4. Endeavor Consortium:

It was proposed that the Technology Subcommittee work on the performance standard indicated in the Endeavor service level agreement and that and the plan and process of adding clients into the Consortium are reviewed by the Committee.

5. Budget:

Dennis shared the KCVL budget for 1999-2000 and 2000-2001 with the Committee. He stressed the CPE commitment in databases. The 2002 legislative session will be critical for this project. We will need to get our impact and needs ready.

6. Next Meeting:

Feb. 11, Friday, 1:00 - 4:00 CPE Meeting Room A

Last Updated: 1/31/99

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