Steering Committee Minutes

Present: Jim Nelson (Chair), Hannelore Rader, Larry Besant, Fran Davis, Tari Keller (for Paul Willis), Kathleen Bryson, Judy Burdine, Bill Hansen, Diane Culbertson, Mike Binder, Perry Bratcher, Margaret Willingham (for Lee Van Orsdell)
Guests: Mary Beth Susman, Sue Patrick, Charlene Davis, Paul Fuller
Absent: Karen McDaniel, Dennis Taulbee, Jackie Calvert, Dave Ballard, Coy Harmon

1. Mary Beth's Report:

Mary Beth reported on the status of bringing an online MSLS program to KCVU to meet the needs of library workers who intend to pursue a master's degree. She distributed the proposal from the University of Kentucky Library School. She would like to have input from the group. She also shared the news of some language on KCVU being attached to the House budget proposal. The group assured her of support for KCVU and KCVL.

2. Sue Patrick's Report:

As the new KCVU Marketing Director, Sue reported on following:

2.1. Telephone survey: UK has been contracted to conduct phone survey to find out the baseline awareness of KCVU, KCVL, and KVHS and to gain info for new KCVU programs. The initial return indicates that only 25% of the respondents are aware of us.

2.2. A student recruitment plan will be in place in July. Initial marketing efforts will begin April 1..

2.3. The marketing will include the 3 virtual entities. They will be parts of the seamless virtual education designed for Kentuckians.

3. KCVL Report:

3.1. Usage report: Miko distributed the 4-month database usage report. This is an inclusive usage statistics for 5 user communities from EBSCO and OCLC. Diane asked for verification on schools' stats for Oct. Miko will do so. This will then be posted on the KCVL website under "About KCVL" \ "Chronology". She also distributed the Gateway usage statistics. OPACs access in Jan. is 25% of all Gateway traffic. 3.2. Encyclopedia Britannica: Miko asked Charlene to report on the Collections Subcommittee's recommendation on EB. She distributed the written report. She informed the Committee that a formal evaluation was conducted by the Collections group involving librarians in the state and the result did not give us a mandate for the paid version. Their recommendation is to forego the subscription and use the free version instead. They further recommended to use the freed-up $ for the PsycINFO back files. The Committee approved.

3.3. SiteSearch Phase 2 Project: Miko resported on the planned phase 2 for the Gateway once the interface enhancements are made. The phase 2 will be user-initiated ILL and the Kentuckiana Digital Library. We hope to start planning for the ILL component in June. The Digital Library is already on its way.

4. Marketing:

Judy reported on the following issues her committee have identified:

4.1. We need to build partnerships with other communities and organizations in order to market KCVL, such as, KET, school site-based councils, KY Council of Teachers of English, The Center for Rural Development, etc.

4.2. We need to urge libraries to put KCVL logo on their websites' top pages for visibility.

4.3. We need to offer subject-oriented sessions to libraries and groups to make KCVL more relevant.

5. Advisory Group Structure:

Jim reported on the revisions the small group made on the draft bylaws. He and Bill will work on a new draft and present to the group for approval for the next meeting.

6. Contribution Scheme:

Jim reported on the small group's recommendation on contribution scheme. As we decide not to subscribe to EB, we will not have a deficit for 2000/2001. They recommended to use the COI-based usage report for Oct.'99 - Jan'01 as the base for a new scheme for 2001- while staying in the same scheme for 2000-2001. Diane stated that, based on the amount of contributions from K-12, the number of representatives in the new advisory committee is not adequate. Bill reminded the group of our collaborative history via KLN and we should be able to work this out.

7. KDLA's GILS Project:

Jim reported on the initiation of the Geographic Information Locator System (GILS) at KDLA for state information resources. The KCVL GIA group is working in sync with Charles Robb on this.

8. Intellectual Property, Core Competencies:

Larry inquired about the issue of statewide guidelines for IP. Miko stated that CPE is taking this over from KCVU and will be having a panel on IP in the upcoming May conference for faculty and deans/chairs. Hannelore is working with an ALA group on establishing core competencies for librarians. She urged the members to do more visioning at this critical juncture.

9. Next Meeting:

May 12, Friday, 1:00 - 4:00 CPE Meeting Room A

Last Updated: 3/22/00

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