Steering Committee Minutes

1. KCVU Update:

Sue gave an update on the name change progress. The group gave her input on names that are appropriate for virtual universities and libraries. A decision will be made very soon. The change will involve name and logo.
Myk gave an update on following: registration for spring (1,500 for 160 courses; 40 courses for summer, and 140 courses for fall); satisfaction rate from students: 80-90%; quality assurance being instituted; and, RFI being issued for course platform.

2. Library Advisory Committee Structure:

The group approved the Bylaws with minor revisions on the "Duration of Membership", KCTCS' full spelling, and "KCVL Responsibilities". Bill and Jim will revise this and it will be posted on the KCVL Gateway. This Committee will be one of the advisory groups for CPE/KCVU. The designated KLA representatives will be asked to serve by Jim and Judy. The existing subcommitees will be reviewed and restructured as work groups based on the bylaws. This new structure will be in place July 1, 2000.

3. KCVL Update:

3.1. KCVL for Teachers and KCVL for Kids: KCVL is working with KDE and school districts to create a portal for teachers and a portal for kids. This is the result of a brainstorming meeting with schools on how best to deliver resources to teachers and students. With KCVL now being used as the major gateway for information resources by schools, the group decided that KCVL be used as the portal for these 2 groups of clientele. There are 2 designated work groups working on these 2 projects.

3.2. CPE/KCVU is sponsoring a May Faculty Conference May 21-23. KCVL will do an update and a panel on intellectual property issues. (Hannelore is doing a session on information literacy.)

3.3. Planning for Phase 2 of the Gateway, interlibrary loan functionality, will be initiated soon. A WebZ interface design work group has been formed and is working on enhancing the Gateway interface.

3.4. Online tutorial will be re-designed using a contracted instructional designer. The Info Lit group is currently evaluating proposals for the designer.

3.5. The KCVL training will be conducted in Sept/Oct. throughout the state.

3.6. Digital Library project is moving fast. Finding aids are being digitized and a RFP is being issued to digitize 100+ rolls of microfilms. The new site is shaping up at: http://www.kyvl.org/kentuckiana/digilibcoll/digilibcoll.htm

3.7. KCVL Office will be moving to the second floor of the building in July as KCVU is growing leaps and bounds.

4. Ground Courier Service:

We finally have a vendor! Final negotiations are being conducted. With the budget, we will be able to bring all the public libraries into the contract.

5. Endeavor/Voyager Update:

Policies and cost scheme have been established for new clients. Kathleen used the cost scheme and decided to go solo for Transylvania's migration to Endeavor. KCVL is organizing a statewide Endeavor Users Group so that expertise can be shared.

6. Database Usage:

Miko distributed the database usage report for Oct.'99 -March'00 which is available at our Gateway: http://www.kyvl.org/kcvl/html/about/statistics.shtml As this will be a major factor in the new cost scheme for 7/1/2001- , members are encouraged to review this info regularly.

7. Subcommittee Reports:

Tari reported on the implementation schedules for the UK hub which is available at our Gateway: http://www.kyvl.org/kcvl/html/about/endeavor1.shtml

8. Dennis' Report:

CPE has organized a new group called "Postsecondary Education Technology Advisory Committee (PETAC) to advise CPE on statewide network and other technology issues. He reported that GOT will use a KCTCS "sniffer" to detect network bottlenecks and a state "strategic alliance partnership" process, which will give us speed and flexibility, might be able to be used for our database RFP.

9. 2000 Legislative Session Review:

Jim reviewed the Session per KDLA's funding requests. HB825 (more funding for public libraries) was approved without funding. The Public Records received $1.2M and various public libraries received some construction dollars. Dennis reported that CPE has adult education and new economy under the agency and the postsecondary education funding fares well.

10. Next Meeting:

Date/Time: June 23, Friday, 1:00 - 4:00 p.m.

Place: CPE Conference Room A

The group decided that new members will be invited to this meeting for continuity.

Last Updated: 5/25/99

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