Steering Committee Minutes

Present: Jim Nelson (Chair), Jackie Calvert, Kathleen Bryson, Roberta Kirby (for Karen McDaniel), Tom Kmetz (for Larry Besant), Tari Keller (for Paul Willis), Perry Bratcher, Lee Van Orsdel, Bill Hansen, Janet Stith, Becky Croft, Larry Rees, Fran Davis, Hannelore Rader. Diane Culbertson, Barby Hardy, Mike Binder, Norma Northern, Charlene Davis
Absent: Dave Ballard, Judy Burdine, Coy Harmon, Dennis Taulbee

1. Introduction:
New members for the new Virtual Library Advisory Committee (VLAC) were introduced: Becky Croft for KLA/PLS, Barby Hardy for KSMA, Norma Northern for KCVU, Larry Rees for KCTCS, Janet Stith for KLA/SLS. UK's Information Systems has been invited too.

2. Orientation:
Jim gave a brief overview of how the DLAC Work Group/KCVL Steering Committee was established, what the group has accomplished up to this point, why we are restructuring (to make it more representative of all user communities), and how we will elect officers. Miko explained the role of work groups. The issue on how decisions are made and communicated was raised. The current communication system needs to be reviewed for enhancement.

3. KCVL Report:

3.1. KCVL User Base-- Total of 2,500,132 with some duplication between public libraries and other libraries

3.2. Services--

3.2.1. 32 databases and 11 online library catalogs with one common look and feel; more library catalogs to be included

3.2.2. Courier service for 183 libraries to begin August 1, 2000

3.2.3. Kentuckiana Digital Library: Digitizing lab set up at UK; 15,000 pages of finding aids to be available this summer; 122 roles of microfilm to be digitized this fall

3.2.4. Self-paced tutorial to be enhanced with help from contracted consultants

3.2.5. Endeavor/Voyager Consortium now has 12 members including KDLA, St. Catharine College, Lexmark and the 9 public institutions; statewide Voyager Users Group to be established in October

3.3. Where We Are Going:

3.3.1. KCVL for Teachers being built and projected to be available this August

3.3.2. KCVL for Kids projected to be piloted next year

3.3.3. KCVL website to be redesigned with search capability

3.3.4. Kentucky statistices in planning stage

3.3.5. User-initiated interlibrary loan request via Gateway in planning stage

3.3.6. Assessment of services being initiated

4. Adult Education:
Norma reported on CPE's new responsibility - adult education. The 2000 HB1 has assigned the planning/coordinating for AE to CPE. The plan is to scale up the current system to accommodate the 1M functionally illiterate Kentuckians. Libraries play an important role in helping to bring high tech/high touch to this program. Jim's statement on libraries' role in AE was distributed to the group.

5. Library Science Program via KCVU:
We have not been successful in bringing an online MSLS program to KCVU yet. Any assistance on this is welcome.

6. Subcommittee Reports:

6.1. Tari reported on Endeavor Consortium progress and how patches and upgrades are handled. Miko announced that funding request for a test server for debugging and continuous OPAC has been submitted to CPE.

6.2. Tom Kmetz reported that the Info Lit group is very happy about the selected consultant and look forward to meeting her July 5.

6.3. Charlene reported that the Collections group will be working on database evaluation, process for trials, and next RFP (2001-).

7. Certificates of Appreciation:
Miko presented certificates of appreciation to Steering Committee members and thanked them for helping building this comprehensive program.

8. 1st VLAC Meeting:
Jim will email members on preferred dates to establish the date for next meeting.

Last Updated: 6/27/00

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