1. Ken's Remarks:
Ken stated that the budget deadline for CVL would be August 31 as the mailing for DLAC members will be done on Sept. 1, Tuesday in preparation for the Sept. 14 meeting. In answering the question as to why there is a ceiling on the recurring fund of $2.5M, Ken recounted the items that needed to be taken into consideration for the recurring piece: the debt service for 5 regional centers and the up to 30M bond issues will leave around $4M for CVU's recurring base. It is important to show sources of fund, including institutional/local contributions. Dennis reminded us of the importance of the comprehensive listing of funding sources considering the audience of this budget proposal. David reminded us of the recurring cost of communication line charge of 1.4M for CVU.
2. CVL Server & Gateway Software:
David stated that DIS is capable of physically housing the CVL server on an operational basis. Applications is another issue. Dennis asked if 2 servers are needed for CVL. This issue will be referred to CVU Technology Work Group. Miko mentioned that the CVL Information Literacy Subcommittee recommended that OCLC WebZ be used for the Jan. '99 implementation so that training would be minimized. Mike moved that OCLC WebZ be used as the common gateway to database access as recommended by Info Literacy; it passed with 8-4 and 1 abstention.
3. Prioritizing:
Ken then urged members to start prioritizing. Dennis stated that non-recurring expenditure is not of primary concern at this point. All agreed that database access is the top priority. It was proposed to cut the following: Electronic Access to KY-oriented Resources, Contract Courier Service and Information Literacy. Ken suggested the possibility of having institutions (not libraries) make contributions to increase the recurring base and to cut down to $2M on recurring base assuming all balanced.
4. Next Step:
Miko is to refine the budget further on all 3 funding levels. CVU Technology Work Group is to nail down a workable budget. Database vendors' preliminary pricing for the vendor presentation will give us a better idea about how much the database component is going to cost. Ken stated his preference that $ be given for a full implementation of CVL.
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