PRESENT: Jim Nelson (Chair), Tari Keller (for Paul Willis), Marian Winner, Roberta Kirby (for Marcia Myers), Fran Davis, Dennis Taulbee, Elsie Pritchard (for Larry Besant), Mike Binder, Charlene Davis (for Judy Burdine), Kathleen Bryson, Hannelore Rader
ABSENT: Dave Ballard, Jackie Calvert, Coy Harmon, Karen McDaniel, Jackie White
RFP for Ground Courier Service - Mike Binder
Mike asked for comments and approval for the RFP for a statewide ground courier service. The draft from the Document Delivery Subcommittee was unanimously approved. It will move through the appropriate process through the CPE.
Databases - Marian Winner
Marian reported that the Collections Subcommittee will be meeting on Oct. 23 to put together the RFP for databases. Due to the RFP process, database access will not be available until April 1, 1999, a 3-month delay. Miko distributed the preliminary pricing on databases. This enabled us to see how far the allotted $ will go. Members suggested to separate the pricing for public institutions and public libraries. When it was suggested to post this info on the web, Marian reminded members that this is confidential data. For our prioritizing task, Miko will bring info on CVU pilot projects.
Gateway Server
Miko reported that the Gateway server has been included in the CVU Technology Work Group's budget and that the WebZ software is in our budget. The Technology Work Group has decided to house the Gateway server at UK. CVL then can tag on UK's WebZ contract without going through RFP. Miko suggested for the CVL Technology Subcommittee to work closely with UK in designing the interface for databases.
Budget
Miko distributed a list of one-time cost items that are to be bonded in the CVL budget. Each subcommittee is to take on these items and start writing specifications for purchase.
Dennis reported on the revised CVL budget that will be included in the DLAC mailing. The original proposed budget for CVU/CVL was not structurally sound and has been revised to balance between revenue and expenditure. Our databases have been cut from $2M to $1.3M and document delivery from $431,800 to $280,000, a total cut of $851,800. Fran stated that the libraries that are not currently in KLN FS project could contribute proportionally to the pot. The $500K place holder for Endeavor has not been allocated and can be a potential source for databases. Dennis reported on the meeting he and Miko had with Gordon on this budget issue and our plea to restore $ to databases.
Endeavor
Dennis reported on where we are on the Endeavor issue. The CPE proposal is based on what libraries want (direct technical support from Endeavor) and what the CVU Technology Work Group and the CPE staff want (collaborative and cost effective approach). Both hub sites expressed concern about the $ allotted to ongoing support. A standard fee might need to be established for client libraries to help with the support. If only 7 of the 9 institutions agree to go, Dennis thought that Gordon might go ahead with the funding. If there is no agreement, Dennis thought we might be able to revisit this next time. The decision will be made on Thursday, Oct. 22, at the DLAC meeting.
Following questions were asked:
Time Frame: Dennis explained that $ generated from bond issues have to be expended within 18 months after the issuance. This means that payment needs to be made and products need to be delivered. Libraries can be in the process of implementing the system.
Hub Sites: Can libraries choose which site they want to be on? What would happen if the hub sites are not ready to take on client libraries? It was suggested that a coordinated technology group could work on these and other issues under CVL.
AIKCU Libraries: Can private colleges and universities come in and share hub sites too? The answer is probably yes.
Commitment of Support: Dennis stated that the 3-year commitment was his suggestion. The CPE will support this project at $100K a year. Libraries were reminded that ongoing support for Endeavor could come from institutional $ in addition to libraries' existing $.
Other Subcommittee Reports
Kentuckiana: Miko reported that we have obtained $32,623 from the National Historical and Public Records Commission (NHPRC) that will allows us to design an implementation plan to digitize archival and manuscript resources housed in the 8 state university libraries. This will be an integral part of the CVL Kentuckiana Collections digitizing project. The CVL project enhances this funding opportunity.
Information Literacy: Hannelore reported on the Subcommittee's work so far. A draft outline for the Web module is being drawn up and requirements for an instructional designer will be written. She reported that the Training the Trainer grant was not successful and she will resubmit it next March. Miko reported that she is involved with the CVU Faculty development Work Group and is trying to get the Subcommittee involved with the Work Group.
Next Meeting
November 13, Friday, 1:00 - 4:00 p.m., CPE Conference Room
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