Steering Committee Minutes

CVL Steering Committee Meeting
November 13, 1998, 1:00 - 4:00
CPE Conference Room

Present: Jim Nelson (Chair), Coy Harmon, Ken Barksdale (for Marcia Myers), Fran Davis, Larry Besant, Mike Binder, Jackie Calvert, Judy Burdine, Paul Willis, Kathleen Bryson, Marian Winner, Sharon Edge (for Hannelore Rader), Jackie White, Angela Davig (for Karen McDaniel), Dennis Taulbee, Miko Pattie

Absent: Dave Ballard

Guest: Gordon K. Davies, Tari Keller, Roberta Kirby, Paul Fuller, Charlene Davis

  1. Gordon's Visit:
    1. Gordon expressed thanks to members for coming together for the 1998-2000 CVL budget.
    2. CVU's pilot projects have 2 critical characteristics: one being the collaboration among
      3. institutions so pattern of behavior can be effected, and the other being their inherent complexities which will provide us a chance to test CVU's administrative infrastructure.
    3. The CVL will be the only "real" virtual CVU program this coming spring when the CVU
      4. is to be unveiled.
    4. Collaboration among various types of libraries is to be encouraged. There are some
      5. preliminary collaborative efforts in communities currently, e.g., London, Pike County, Hindman, Clinton, etc. We could help facilitate the process.
    5. CVL Funding: Implementation for CVL this year is important for it will provide a solid base.
      6. Additional funding for CVL's databases is not closed. Gordon will take a calculated risk in late spring if state revenue looks hopeful. Gordon needs these from us:
      1. Usage statistics
      2. Anecdotes on how CVL resources help users. We'll need to make it compelling
        3. and bring it home for legislators.
      3. Estimates on $ benefits from group licensing which in turn enables institutions to reallocate their existing resources for other dire needs.
      Coy inquired about the possibility of requesting lottery money for CVL. Gordon stated that he'll be glad to try any avenue if feasible. Marketing for CVU/CVL will be critical to sustain the program.
    6. Paul expressed gratitude to Gordon and CPE staff in guding & shaping the CVL budget, especially the Endeavor project.
    7. Gordon stated that libraries are traditionally poorly funded and starved. He recognized that there has been a long history of collaboration among libraries here in KY and this will help make CVL a success.
  2. Endeavor/Voyager System:
    1. Draft Memorandum of Agreement:
      2. Members reviewed the draft MOA originated from a small group composed of some members from CVU Technology Work Group and CVL Technology Subcommittee. It was recommended that firm timelines for implementation be established in contract and penalties be included if not complied.
    2. Contract Process:
      3. Dennis reported on the status. The Purchasing has approved that the Endeavor/Voyager system is the library system standard for the state. The Purchasing agent, Dennis and Miko will start discussions with Jane Burke as soon as possible. The goal is to get it done in December. As for optional products, we will include them in the discussions for statewide access but will need institutions to kick in $.
  3. Workstations:

    4. There is $800K in our budget to purchase workstations for all public academic libraries for CVU/CVL access. We could look at state contracts or bidding via institutions. All agreed that we need to get high-end workstations for potential growth. We will need specifications. Endeavor has specs for both OPAC and staff workstations that we might be able to use.
  4. Private Institutions:

    5. There are 4 private institutions involved in CVU pilot projects. How are we to provide CVL resources and services to their faculty and students using state fund? Dennis will work on this.
  5. Database RFP -- Marian Winner:

    6. Marian asked if there is any issue to be raised for the draft RFP that has been revised (the original draft was faxed to members previously). It was moved and approved that the Steering Committee authorize the Collections Subcommittee to finalize it and move it into RFP process.
  6. Contributions from non-FS Libraries:

    7. There needs to be a scheme for those KCTCS libraries and public libraries which are not participating in KLN FirstSearch project to make contributions to the CVL's revenue side. It was suggested to look at 97/98 usage and build a model based on a combination of FTE or registered users and projected use for these libraries. Charlene reported that her staff is working on the stats. The problem would be lack of funds in these libraries as most of them are not able to afford KLN FS.
  7. CVU CEO Search:

    8. Dennis reported on the status on the search. There are 7 candidates being interviewed via ITV for the CEO position.
  8. KLN Transition Team:

    9. Jim reported that there is a KLN Transition Team being established to address issues on how KLN can work with or within CVL to continue statewide resource sharing efforts.
  9. Document Delivery Subcommittee -- Mike Binder:

    10. Mike reported on the Subcommittee activities. RFP for ground courier service has an addition to address course materials being delivered via the same courier. It was moved and approved that the RFP be processed as amended.
  10. Thanks go to Dennis and Miko -- Paul Willis.
    11.

    This page was last updated November 19, 1998.

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