Present: Jim Nelson (Chair), Paul Willis, Marcia Myers, Marian Winner, Coy Harmon, Judy Burdine, Larry Besant, Bill Hansen, Kathleen Bryson, Mike Binder, Fran Davis, Jackie Calvert, Angela Davig (for Karen McDaniel), David Ballard, Hannelore Rader, Tari Keller, Charlene Davis, Paul Fuller, Miko Pattie
Absent: Jackie White, Dennis Taulbee
1. KCVL Orientation:
Miko presented the preliminary schedule and agenda for the KCVL orientation sessions to be held July 12 & 13 at the CPE Conference Room. The official KCVL contacts will be invited to attend. ITV sites will be set up to accommodate other library staff. All members are to send the 3 library contacts for reference, document delivery, and systems to Miko by 6/25. Miko will send the revised schedule and agenda out by 6/22.
2. ILL and WebZ:
Larry inquired about the process to be used for ILL for document delivery once KCVL services are available. Tari reported that the WebZ can be used for this purpose. These issues need to be worked out:
2.1. The ILL form needs to be validated by the Document Delivery Subcommittee.
2.2. It needs to be worked out that the requests are routed to the right institution.
2.3. The security /authentication issue needs to be worked on. The Committee then moved and approved that the KCVL Document Delivery Subcommittee be charged with working with the WebZ Gateway Team (Tari Keller) to phase in the FirstSearch ILL request module as soon as possible. Charlene reported that 99 of the 116 public libraries are currently using the KLN FS services. Some of them have turned on the patron-generated ILL function.
3. RFP Process:
Miko reported that the database RFP is undergoing the evaluation process. We need to re-bid the ground courier service Invitation for Bid because the 2 vendor responses were not qualified. These 2 processes will cause a delay on our roll out.
4. KCVL Staff:
Miko reported on the selection of Tammie Clements as her secretary and Susan Brown, Colorado College, as the Assistant Director. The selection of 2 Help Desk staff is in process.
5. New Committee Members:
Jackie White will be leaving the Dept. of Education to teach at the UK Library School. Diane Culbertson will take her place in the Steering Committee and Collections Subcommittee. Marian Winner will be retiring 6/30/99. Her replacement has yet to be determined. Marcia Myers will also be retiring 6/30/99. Her replacement will be Lee Van Orsdel who will come on board 8/1/99.
6. Subcommittee Reports:
6.1. Technology Sucommittee: Tari asked for the approval of the Committee on the composition of the WebZ Help Screen Team. This group is composed of reference librarians from all types of libraries. They are to help the Subcommittee in designing help screens for the KCVL Gateway. The list was approved.
6.2. Collections: Marian recommended to have Lee Van Orsdel, the new EKU Library Director, as the Chair of the Collections Subcommittee.
6.3. Kentuckiana: Marcia reported on the completion of the NHPRC quarterly report. Clara Keys from Morehead State will chair the Kentuckiana Subcommittee.
7. Commendations for Marian and Marcia:
Hannelore presented gifts from the Committee to Marian and Marcia, outgoing Committee members. Their dedication and leadership in the development of the KCVL were noted. As chairs of the Collections and Kentuckiana committees, they have devoted much time and energy to bring both services to where they are. They will be sorely missed.
8. Next Meeting: August 6, Friday, 1:00 - 4:00, CPE Meeting Room B (KIRM Conference Room)
Last Updated: 9/21/99
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