PRESENT: Jim Nelson (Chair), Don Olson, Mike Binder, Coy Harmon, Tari Keller, Roberta Kirby, Nelda Sims, Perry Bratcher, Roger Schuster, Bob Glass, Ron Moore, Dennis Taulbee, David Ballard, Doyle Friskney, Kathy Hamperican, Sharon Miller, Paul Fuller, Mike Eldridge, Drew Hendersen, Elsie Pritchard, Nancy Lewis, Angela Davis, Edward Fields, Michael Clark, Tom Sawyer, Sue Moore, Larry Fowler, and Miko Pattie
Introduction:
Jim asked everyone to do brief introductions. He then provided the context for the current funding on Endeavor for 9 institutions in the CVL budget. Dennis described the cost allocation among the 2 hub sites and client institutions on ongoing maintenance.
Review of Handouts:
Miko reviewed the handouts with the group: Endeavor project outline, Endeavor software costs for each institution, and samples of Memorandum of Understanding from Keystone Library Network in Pennsylvania.
The group made the following revisions to the outline:
Project Overview: In the 3rd bullet, "independent license" should be revised as "individual license". Requirements: The 3rd and 4th bullets should be combined. It should read as: "All institutions shall agree to pay for software maintenance and implement software upgrades to ensure that the system is current and to protect the integrity of the common user interface."
Software & Installation Costs:
Questions were raised on what the quotes for conversion and training cover. Miko will verify this with Endeavor and report back to the group.
Memorandum of Agreement (MOA):
The group reviewed the handout containing issues that need to be included in MOAs and suggested to include the following:
Add assessment and penalty for non-compliance
Add relationship between hub sites and Endeavor
Add performance standards
Change "help desk" to server technical support
Add database loads to "Running of jobs and reports"
Add "Running of jobs and reports" under Client Institutions.
Dennis proposed and the group agreed that there will be one comprehensive MOA instead of separate ones as Pennsylvania does. He and Miko will work on a draft to be reviewed by a small group (Endeavor Small Group?)
The Group of ten will be composed of the following:
The Endeavor Small Group will meet on Nov. 10, Tuesday, 1:00 - 4:00, in CPE Conference Room.
Negotiations:
Dennis projected that a contract will probably be in place at the end of November or towards Dec. 10. Ron suggested to have a block of time for implementation schedule for all institutions. Tari inquired about Georgetown and LexMark as UK is currently hosting these 2 institutions. Dennis will check to see if private institutions are included in the pricing for add-ons in UofL's contract. Optional products will also be included in this process.
Implementation Issues:
Timing is critical for WKU, EKU and KSU due to Y2K problem. Ron suggested that all libraries ensure that the appropriate intranet capacity is in place for CVL activities. He reminded us that there is $ in CVU budget for institutions on a matching basis to enhance the local infrastructure. The group decided on the following grouping for the 2 hub sites:
UK Hub Site: KSU, EKU, NKU, Morehead
UofL Hub Site: KCTCS, WKU, Murray
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