Attendance: N. Sims (WKU), C. Davis (KDLA), B. Glass (Centre), N. Lewis (KSU), G. Flanagan (MoSU), E.Pritchard (MoSU), R.Kirby (EKU), P. Fuller (KCTCS), Weiling Liu (UofL), Cindy Page (UofL), T. Keller (UK), D. Taulbee (CPE)
Tari Keller called the meeting to order.
Agenda:
The agenda proved too much to cover.
The committee developed a minimum-level PC configuration with some specific justification points.
Dennis reported that the Voyager Contract would be an appendix or series of appendices to the University of Louisville contract after all, due to our time constraints. He would be sending mail to the CVL Steering Committee about this development as soon as he left the meeting. CPE would be sending the directors the implementation schedule. The servers would need to be up by the end of January to meet the implementation schedule which starts February 15. Any delays may more the schedule back into August --September. All Kentucky state-supported universities will need to participate in order for the Endeavor price schedule to hold and CPE to pay the software/data migration costs.
Since the price of training went up, institutions would need to buy optional software themselves, including the citation server, universal borrower software and medial scheduler. The recorder wasn't sure if the Order Record conversion cost was going to be paid by CPE or the individual institutions. It was noted virtually all institutions were going to require that service.
Next a discussion of possible PC distribution formulas was held. The committee was in agreement that the proposed distribution should be based on student head count, as part time students take up as much space as full time students when using PCs.
The committee was satisfied that one proposal should be a straight head count-based distribution. The second proposal should be a way to make sure that KCTCS had a fair number of PCs to fulfill the mission of distribution of databases to CVU delivery sites.
To that end, the second proposal became a fifty percent KCTCS/fifty percent remainder of state-supported universities split, with the latter dividing up the PCs/dollars for PCs using a university head count over total head count of Kentucky state-supported universities for 1997.
The committee is hoping that the money can be set aside in accounts for each institution--half of the allocated amount for each institution in fiscal 1999 and half in fiscal 2000, so that each institution will benefit according to the formula proportionally. Since the budget for fiscal 2000 is not a done deal yet. The PCs will be built by either Accent, Dell, Gateway or IBM, to comply with the State standards and enable the institutions to purchase PCs of a brand they are already supporting, for ease in maintaining them.
Tari requested that everyone respond to Miko about the WebZ demonstration as soon as possible. Of the two suggested dates and times, the consensus of those present was that the Friday, February 19 date be requested. It was further agreed that we would plan an all day meeting on February 19, with the WebZ demonstration being the first half and a business meeting after lunch.
The next meeting of the group is scheduled for Friday Feb. 19 at 10:00 at CPE.
During the business meeting we will have a presentation by Weiling and Cindy on issues we need to be preparing for in our own conversions and implementations of Voyager as well as updates from Miko.
This page was last updated February 22, 1999.
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