Present: Susan Brown, Perry Bratcher, Angela Davig, Charlene Davis, John Detweiler, Paul Fuller, Tari Keller, Roberta Kirby, Beth Kraemer, Weiling Liu, Cindy Page, Miko Pattie, Elsie Pritchard, Nelda Sims, Jerome Walker
Working with OCLC on basic package. Contract expires at the end of the month. Working on extension if new access is not ready at that time.
Susan: Working on possible link to database pages with native interface as soon as contracts are active. This will permit access in the time before Z39.50 access is ready.
Miko: Entered after this discussion with news that the contract for the first vendor will probably be signed next week.
Group: Change every 3 months will mean doing it during the semester, which will be hard for academic institutions. We should try to follow an academic calendar. Susan or Tari will check to see if "every 3 months" is in the contract or if we can modify. Every 4 months could be arranged to work with academic calendar.
Group: Schedule second session in late January and third session in early March. People can attend more than one session. Tari will send Miko these dates and she will schedule.
Cindy: You should have MS Access training before doing the SQL training. She also suggested putting the database on a Zip disk and making it available to those who need to do specialized reports.
WKU: Learning how to use the modules. Circulation, Acquisition, Cataloging, and the OPAC are working. They are having trouble printing notices. Mentioned a problem with pseudo patrons, relating to item status or temp location. There is no batch processing for moving several items from one status to another all at once.
KCTCS: Persistent load problem led to a delay in implementation. Patrons without a SSN were not loading. Put NOTIS record number in SSN spot to get them to load. Fines and fees have not been going in, but got them in a separate load. (Blocks didn't go.) The exception rate was high because of LCC. The load took almost a whole day. They are live on Circulation. Just started working on Reporter.
EKU: Had patron load problems, but Endeavor worked to get this problem straightened out, with Roberta's persistence. There was no time to do Fines and Fees, due to scheduling. Need to load patrons, fines & fees, then transactions. Cataloging up. Circ up on 9/1. Acq up 9/9. They are doing live P.O.s and serials check-in. Ed Riley from AIS is helping them with WebVoyage. Design team in library will help develop more later. Did some reports yesterday on Circulation, POs, Fines. If any location is interested in a citation server, contact Roberta. The pricing is per hub. If one site participates it will cost $20,000, more than one will be $35,000 which can be split between sites. The merger of the image and citation servers by Voyager will probably not be available within a year or so. Next Wed. (9/15) Roberta is having an all-chocolate party!
Morehead: They were the second Sirsi site to migrate to Voyager. They did migrate open orders, but not patrons or transactions because those were not clean. They have done a patron load since and it went well. Did some overdue notices, POs, and new orders. Serials check-in is going well. Not doing EDI yet. [Cindy: UL is doing it and it's a mixed bag. Confusing error messages and no diagnostics.] Migrated "missings". Database looks to be up to date. Fines and fees have not been entered. They might forgive them rather than mess with it. They'll be shutting down Unicorn at the end of the month. Miko asked about an emergency phone call they placed with Endeavor. It had to do with loaded orders going from Unicorn. They fixed it. Miko wants to be the one who nags to get things fixed for folks. If there are problems that are not resolved easily call her and let her be the bad guy.
KSU: (Tari sends her apologies to Angela. We did not give her time to report on KSU's progress. Tari got a brief update by phone conversation on Tuesday.) They are still working on some production load problems at KSU. They are working with Endeavor to solve the problems. They are hoping to load more data this week and be in production soon.
[Tari: Are sites still paying NOTIS maintenance?]
[Roberta: Has stopped paying. ]
[Group discussion about when Voyager maintenance kicks in. One year after software is loaded? When is the next payment for Voyager due? CPE has to deal with this. It is tied to events like bib loading, technical training...]
Elsie: Can we have other www pages to tell with other servers are out, if the power is out, or can people call other sites? Problems especially on weekends when students are at the desks.
Suggest added pages on KCVL.ORG or perhaps both hub servers with the following info:
a. Stats
b. Scheduled down time
c. support instructions
d. back-up schedule [We need an advisory group to Endeavor from CPE. People from
DIS, systems librarians, computer center people from the hub sites.]
e. library hours from each site
f. contact information from each site
g. place to put tools and ideas from participants
Next meeting will be after DIS, Eastlib, Westlib meet to work on Voyager server support plan.
This page was last updated October 12, 1999.
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